90th ANNUAL GENERAL MEETING
The minutes of the Annual General Meeting of Presbyterian Support South Canterbury Inc., held in the Campbell Cleland Centre, Family Works, 26 North Street, Timaru on Thursday, 23rd October 2008 at 7:30pm
PRESENT:
Mr J Pearce (Chairman), and some 67 members of the Board, staff, donors and friends.
WELCOME:
Mr Pearce welcomed all those present.
CONSTITUTION:
The meeting was constituted by the Reverend Ian MacLeod.
APOLOGIES:
Apologies were received and sustained from Len and Nessie Home, Nicola Hornsey, Wayne van Vuuren, Denise Stuart, Brian Petrie, Maureen and Graeme Nind, Gladys MacLeod and Mary Woodnorth.
MINUTES:
The minutes of the 89th Annual General Meeting held on Thursday 18th October 2007 were taken as read and confirmed on the motion of M Talbot seconded P Dewsbery.
MATTERS ARISING:
There were no matters arising.
CHAIRMAN’S REPORT:
Mr Pearce highlighted aspects of the Annual Report, emphasising that this was the 90th annual general meeting which was being held only one kilometre away from where the forefathers started Presbyterian Support Services Association in Timaru. Mr Pearce advised that Presbyterian Support South Canterbury employs nearly 300 people and has a turnover of some $8-$10,000,000 each year with assets of $30,000,000. The organisation is proud of the past 90 years with the challenge being now to look forward. Plans are in place to commence $5,000,000 of upgrade work at Margaret Wilson and Wallingford in the next year or two. In July Presbyterian Support South Canterbury commenced its Home Support operation, taking over from Nurse Maude, which was a significant step forward.
Mr Pearce thanked everyone for another successful year and acknowledged Grace Stratford as a representative of the Goodwill Shop and her volunteers.
From a governance point of view there had been changes in the Board with the retirement of Margaret Shearman last year and the appointment of two new Board members, Paul Dewsbery and Nicola Hornsey. He acknowledged the ongoing support from other Board members, making particular mention of Allan Hubbard who has been on the Board for over 55 years.
FINANCIAL REPORT:
Mr Hubbard presented the Financial Statements for the year ended 30 June 2008.
The expenditure on Aged Care Services was $8,300,000 and the deficit was $134,000. There was a deficit of $106,000 from Family Works Services and the Goodwill Shop generated a surplus of $32,681. The net investment income for the year was $1,375,000 which was slightly up on the previous year. Mr Hubbard emphasised that funds were invested in rate deposits and not in the share market. The Total Surplus for the Year was $1,190,000 which is slightly down on the previous year.
The gross income from all sources was $11,400,000, $4,800,000 was paid in wages and salaries and $3,700,000 was paid for food and other services. Presbyterian Support South Canterbury directly employs approximately 300 people, which makes it one of the largest organisations in South Canterbury.
The bequests and legacies totalled $1,053,000.
The Finance Committee’s responsibilities were discussed. The members of the Finance Committee are Allan Hubbard, Jim Pearce, Len Home, Mollie Thomson and Michael Parker.
Mr Hubbard acknowledged the tremendous contribution of the dedicated staff, ably led by Michael Parker, the commitment of the many volunteers and the many gifts in kind of produce. Presbyterian Support South Canterbury is the recipient of a steady stream of legacies and bequests, many from men and women who have experienced a high standard of care within its facilities.
It was moved and carried on the motion of A Hubbard seconded M Parker “THAT THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2008 BE ADOPTED”
CHIEF EXECUTIVE OFFICER’S REPORT:
Mr Parker elaborated on his report. He made mention of the changes made at The Croft because of the removal of the managed bed policy, which meant that new facilities can be built without having to obtain a contract or approval first. All rooms at The Croft had been built to hospital standard so it was very easy to change some of the rest home rooms to hospital rooms. Upcoming changes to both the Margaret Wilson Complex and Wallingford Home will enhance their rooms as well.
Residential care occupancy rates in Homes has tightened up considerably in South Canterbury over the past year. Most facilities, if not all, are full. Wallingford Home has had its highest level of occupancies for approximately 10 years. As a result of the growing ageing population in South Canterbury, it was decided by the Board of Presbyterian Support South Canterbury to venture into the home support market and in conjunction with the South Canterbury District Health Board, the organisation is looking at restorative care across that service. The Community Services consists of 25 staff and 30-32 clients in Community First, and Home Support which has up to 300 clients and about 60 staff.
Mr Parker advised there had been a lot of media interest in the quality of care being delivered in rest homes around the country. Presbyterian Support South Canterbury’s Quality Health accreditation covers all facilities and services and holds the organisation accountable for the work done and benchmarks against other standards developed professionally across the country.
Presbyterian Support South Canterbury offers supported living options with The Croft Retirement Village and rental cottages at Margaret Wilson. Ownership units have been bought back as they become vacant and an original house in June Street is currently being redesigned and split into two units which will be ready for sale in the next two to three weeks. Margaret Wilson and Wallingford rental cottages are full.
Family Works has moved to 26 North Street which will increase their profile and enable the team to take their place in the community on a stand alone basis. Mr Parker acknowledged with gratitude the work that the staff, volunteers and all who support them do.
Mr Parker pointed out that the National Presbyterian Support organisation produces an Annual Report. Figures include $128,000,000 spent on services for the community across New Zealand.
ADOPTION OF ANNUAL REPORT:
It was moved and carried on the motion of J Pearce seconded M Parker “THAT THE ANNUAL REPORT FOR 2007-2008 BE ADOPTED”
The Annual Report was discussed. Mr Pearce reported that a new National Executive Officer would be appointed in the next week or two.
APPOINTMENT OF AUDITORS:
It was moved and carried on the motion of J Pearce seconded A Hubbard “THAT MARTIN WAKEFIELD BE APPOINTED AS AUDITORS FOR THE 2008/2009 FINANCIAL YEAR”
ELECTION OF BOARD MEMBERS:
There were four vacancies and Mr Pearce announced that the four Board members had made themselves available. There being no other nominations, Mr M Talbot, Mrs I Mayman, Mr M Wilkinson and Mr P Dewsbery were elected to the Board.
GENERAL BUSINESS:
In response to a query regarding the time it was taking for renovations to commence at Wallingford Home, Mr Pearce advised that plans had been drawn up but the Board had been let down by the architects and project management people. The programme is being costed presently and the price will come back to the Board for their November meeting. At this time quotes and building consents will be obtained and it is hoped that around February March 2009 the project can begin.
In response to a query regarding Family Works, it was advised staff had moved in on 17th September and the building had been previously owned by CCS.
PRESENTATION TO STEWART YOUNG:
A presentation was made to Stewart Young, who has been responsible for collating the Financial Accounts over the past 18 years.
PRESENTATION OF LONG SERVICE BADGES:
Long Service badges, certificates and gifts were presented to Graeme McKirdy and Jan McMillan.
Staff who are also entitled to Long Service badges and certificates but who were not at the meeting were: Teresa Rainey and Shelley Brewster.
The meeting closed at 8.10pm.
